Asking the job application status puts the candidates in a confusing situation. They wonder what is the right time to get the update. Receiving no calls or emails for few days puts them in an edgy situation.
Finally, as they decide to follow up with the recruiters, they wonder if that is the right step? They wonder if that is the right time to message? Essentially, they think if they writing rightly?
So, the big question that arises is how to write a follow-up email for a job interview. After all, one wants to approach the recruiters of their dream company in the best possible way. Here is a detailed insight into the same. Scroll down to know more.
Why you must send a follow-up email to check the job application status?
If your job interview has happened a while ago and you haven’t received any update yet, then it is advisable to send a follow-up email to check the status of the process.
Every company employs a different methodology of selection. While some execute swiftly taking no time to respond, others engage in long selection processes.
Therefore, in any case, you do not get clarity after that crucial interview. Henceforth, you need to take a step forward by sending a follow-up email.
When should you ask for the job application status?
One must approach this situation with utmost professionalism. Thus, you must wait for a minimum of 3-4 days. Usually, the recruiter also takes times to finalise the results. Therefore, be open to this waiting window.
There are all kinds of interviews (On-Campus or Off campus). Some are wrapped in one day and some are done in time intervals. Respecting both the scenarios, you must take the right action but patiently.
Hence, you must wait for few days before you ask for the status. Let us dive into our prime concern, i.e, “how to ask the application status then?” Scroll down to know more.
How to ask about job application status after an interview?
Here is a comprehensive outlook on how you can write a follow-up email for a job.
Take a note of these vital points while asking the job application status:-
i. Keep it short and crisp,
ii. Ensure a formal tone throughout the message,
iii. Highlight the job role and the date of the interview,
iv. Be specific with the subject line- Add the role detail along with words like “follow-up”, “job status”, etcetera.
Here is a sample response:-
Case 1
Dear (designated person),
It is (your name) this side. I would like to know the status of my job interview result for the role of “Senior Manager” which happened on <Date> Looking forward to hear from you.
Best Regards
(Your Name)
Or
Case 2
Dear (HR)
I am writing this email to know the progress in the hiring process. Hence, I wanted to check the status of my job interview for the role of <Manager> which happened on <Date>. Looking forward to know from you.
Best Regards
<Your Name>
2nd Follow-up Email
You must ensure a gap of a minimum of three to four days before you send the second follow-up email. It is important to maintain a formal tone throughout this message. Also, you must ensure that the tonality is not restless rather relaxed.
The latter point has been emphasised upon because many times, especially freshers lose their patience when they do not receive a revert from the respective person. In such cases, it is easy to lose out due to the prolonged waiting period. It ends up reflecting on your message as well.
Thus, you must be cautious of it not appearing to be a desperate attempt. So here is how you can write the second follow up email for a job:-
Hi <HR>
I hope this message finds you in good health and spirits. I tried reaching you out earlier as well. This message is regarding knowing the status of my job interview for the role of <designation> that happened on <date>. I am looking forward to hearing from you.
Best Regards
<Your name>
When you must stop asking for the job application status?
The job application process sometimes becomes a hectic affair. Therefore, sending a follow-up email is a necessary activity. However, one must ensure the timelines.
It is also crucial to understand that you need to put a full stop at one point. Why?
Not all recruiters are the same. While some of them communicate with you regarding the process. On the other hand, some refrain for various possible reasons.
Therefore after a minimum of two emails, you must gradually stop asking to know it.
See, there are no rigid protocols. However, in professional spaces, you need to carry yourself with security instead of relying on the helm of others’ response.
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Conclusion
Now, that you are aware of the know-how of inquiring about your job status, write that next email without any hesitation ensuring no haste at the same time.
Don’t forget to put a halt once you feel that you have invested enough time in following up. Also, maintain a good amount of gap between your follow-up emaills. It would be taken otherwise if sent hastily.
We hope that you can reach your career goals effortlessly.
All the best
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