We start the job hunting process by focusing on updating the resume and then making preparations on what to speak and how to present yourself during the different rounds of interviews. One key aspect to review the importance of which is usually undermined is the e-mail that you write when sending the resume to the hiring organization.
When applying for the job, the resume is either uploaded on the company or third-party portal or you may be sometimes required to send the resume directly over the e-mail to the Human Resources professional or hiring manager. In situations like these, you need to draft the e-mail very carefully and professionally.
Follow the below tips when drafting the e-mail:
- Subject line should be highly Effective – Even though it is a small part, the first thing noticed about the e-mail is its subject line. This has to be clear and concise. A subject line should mention the Job position for which the resume is being sent along with your name.
- Resume should be part of the attachment – The resume and the cover letter should be added to the e-mail as an attachment. It should not be added as a text to the body of the e-mail unless otherwise mentioned by the employer. The attachment can be in the form of a Word document or a PDF file.
- Keep the body of the e-mail professional – The body of the e-mail should start with the greetings to the hiring organization. The center part of the e-mail should specify the purpose followed by an introduction of the candidate that will briefly capture the educational qualification, work or internship experience, and relevant skills and strengths. Perform a spell check and grammatical check on the body of the e-mail before sending it out.
- Signature is mandatory– The e-mail signature should essentially capture your name, e-mail address, and contact number so that the hiring manager can easily contact you after the interview.
This is an example of a standard e-mail when applying for a job:
“Subject – Job Application for Tax Manager – Matt David
Dear Mr. Scott,
I am writing this e-mail to apply for the position of Tax Manager at Premier Limited.
I have attached my resume and cover letter for your kind perusal.
For the past six years, I have been working as a Tax professional. During this time, I have filed direct and indirect tax returns, represented clients in tax litigations, and solved complex tax disputes. I have a law degree and also a bachelor’s degree in accounting. I am a keen learner and a strong team player with excellent communication skills. I believe my experience and skills appropriately match the job description.
Looking forward to hearing from you soon.
Keep the guidelines above handy when you have to e-mail your resume next time. Always give the recruiter a few business days before you start following up on the e-mail. The follow-up e-mail should be polite and quoted as a gentle reminder to inquire about the status of the application.