Executive - Procurement Operations

Website: https://www.piramal.com

Profile: Executive - Procurement Operations

Job location: Mumbai

Course Specialization: Any Graduate

Desired Experience: 1 - 3 years

Job Overview:
Ensure adherence to global policies & shared services operating procedures, work towards lowering the cost per transaction, while achieving defined service quality levels. This role is responsible for monitoring SLA's and KPI's as agreed upon by the business, providing root-cause analysis and risk mitigation action plans where gaps may arise.

Experience:
- 1 to 3 years of recent experience in shared services/global business services, purchase operations in SAP environment.
- Significant knowledge of Supply Chain & In-depth understanding of 'Sourcing and Procurement'' in SAP environment would be an added advantage.
- Hands-On experience in procurement MIS

Key Responsibilities:
- Timely creation of purchase requisitions in SAP based on spend approvals from adequate authorities, duly approved supporting documents.
- Correct allocation of spends to respective cost centers by verifying the information received from end users prior to creation of purchase requisitions in system
- Maintain the balance between operations and adherence to compliances such as PO-SO policy, approval matrix etc. Timely converting Purchase Requisitions (PR) into Purchase order (PO) based on approved cost comparative statements
- Follow up and coordination with internal stakeholders such as end users and category managers on day to day activities
- Develop detailed SOP / process desk manual for the responsible activities
- Provide various SAP based MIS to supply chain team on spend, budget vs actuals, OTIF and purchase order wise delivery status
- Maintain accountability for service delivery, which would primarily include:
- Create PR in SAP based on spend approvals/supporting documents by user department HODs
- Conversion of PR into duly approved PO
- Manage Vendor Communication Process
- Follow-up for order confirmation and on time delivery of goods/services
- Handle 2nd line communication for goods returns (defective goods etc.)
- Liaise with AP team for payment related queries from vendors
- Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes and support in generating savings.
- Resolve vendor queries through Vendor Help desk
- Ensure up-to date documentation as per Internal and Statutory audit requirements
- Provide input to measure supplier performance and pull necessary reports from SAP to rate vendor in terms of price, availability, delivery adherence, accurate documentation and service
- Work with APAY team to resolve 3 Way mismatch issues
- Coordinate with vendor and category managers for vendor on-boarding and ensure master data such as info records, Schema group of vendors, contracts, and vendor master is updated.
- Maintain Standard Operating Procedure of in-scope processes and timely update it.
- Develop procurement related MIS to report agreed SLAs
- Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.
- Work towards standardizing PR to PO process across various plants and business within PEL
- Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)
- Identify and promote opportunities to leverage best practices and global standards within GBSS.
- Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.
- Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.
- Develop and maintain a strong team environment and build strong competencies in the team.