Executive Assistant

Company Profile:

To create awareness against obesity, provide beauty and skin care solutions to those who want to

LOOK GOOD and FEEL GOOD. Vibes is proud to acclaim the ISO 9001:2000 certifications.

Website: www.vibes.in

Job Location: New Delhi

Desired Experience: 1 – 5 Years

Salary: INR 1.8 – 4.8 LPA

Tentative Date of Interview: Will be communicated post registration window is closed

Interview Process:

-Written

-HR

Job Description:

- To greet personal and telephone callers in accordance to the existing Service Standards and find out the nature of their calls & maintain the record of the same.

- Checking Emails on daily basis & ensuring timely correspondence of Directors email.

- Ensuring maintenance of received DAK Register & its disposal to concern officials.

- Maintain office stationery and keeping the same record.

- Ensuring maintenance of dispatch DAK Registers & confirming the same from respective POD’s & Bills of Courier.

- Keeping up to date records for all the incoming & outgoing calls records.

- Attending all the visitors approaching the corporate office and recording the same.

- Upkeep of housekeeping maintenance such as Pantry, Washrooms & Guard’s, A/Slighting, Fridge, Tea &

- Coffee machines, stationery, Generator, Registers etc.

- Coordinating the travel schedule of Corporate Staff & ensuring TAT.

- Maintaining the list of Birthday’s & Marriage Anniversary for the following:-

- Personal contact of Chief Mentor

- Employees – VIBES

- JVP’s & Landlords of VIBES Centres

- VIP

- Up-keep of all the Directors cabin in particular.

- Maintaining of Visiting Cards

- Communications with centres & others for compliances of Directors.

- Regular weekly checking of phones on all India bases & reporting for the same on Monday.

- Appointments to be updated & maintained for Directors.

- Communication with Vendors on behalf of Directors.

- Communication on mobiles on behalf of Directors.

- Computer Skills including, Web search, MS Excel & MS PPT

- Communication Skills

- Working Hours (Occasionally Late)