Administrative Assistant

About The Company :

GrowthScout provides effective online marketing services including Search Engine Optimization, Pay Per Click, Content Marketing, Social Media Marketing and Link Building. They are a team of highly experienced SEO experts, digital marketers, content developers and web professionals who share the same passion of helping businesses grow through SEO and other search marketing strategies.

Website : http://www.growthscout.com.ph

Job Profile : Administrative Assistant

Job Location : Quezon City,Philippines

Desired Experience : Freshers

Course Specialization : Any Graduate

Batches : 2016

Salary : PHP 10,000 - 12,000 per month

Bond : None

Tentative Date of Joining : In the month of March

Interview Process:
-Written Test
-Face to face Interview

Tentative Interview Date: Will be communicated post registration window is closed.

*The shortlisted candidates will be sent Admit Cards/Call Letters on their registered mail Id, which they will need to carry on the date of Interview. No candidate will be entertained by the company without the formal intimation from Aspiring Minds.

Job Description :
Candidate will be responsible for following:

-Managing the day-to-day operations of the office.

-Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

-Conserve executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

-Act as communication liaison, manage the flow of information to members of the executive leadership team. They may screen phone calls, open and sort mail, and summarize reports and memos that are received before passing the information on to the people they assist.

-Maintain executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

-Represent the executive by attending meetings in the executive's absence; speaking for the executive.

-Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

-Maintain customer confidence and protects operations by keeping information confidential.

-Complete projects by assigning work to clerical staff; following up on results.

-Prepare reports by collecting and analyzing information.

-Secure information by completing database backups.

-Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

-Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

-Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

-Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

-Contribute to team effort by implementing tasks to accomplish related results as needed.

Skill Set Required:
Candidate must have following skills:

-Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management

-Presentation Skills

-Equipment Maintenance

-Travel Logistics

-Verbal Communication

-Flexibility

-Adaptability

-Good interpersonal skills

-Ability to multitask

-Organisational skills

-Communication skills

-IT skills

-Secretarial skills